SYSPRO users know the challenge: customer orders arrive as PDF emails—typed, scanned, handwritten, or a messy mix of all three. Your team must decode each PDF, manually search your pricelist, verify quantities and discounts, enter everything into SYSPRO, and pray they got the prices right. It's slow, error-prone, and ties up your most valuable people. But what if that entire workflow could run automatically?
The Complexity of Manual PDF Order Capture
Capturing PDF orders manually is one of the most time-consuming tasks in SYSPRO operations. Every order is different. Some are neatly typed with product codes and quantities. Others are handwritten notes with abbreviations, misspellings, and unclear SKUs. Some PDFs are scanned images where text recognition is hit-or-miss. And many customers mix formats—a printed order form with handwritten notes in the margins.
Your team spends 30–90 minutes per large order trying to decode the PDF, cross-reference products, look up pricing tiers and discounts in your SYSPRO pricelist, and enter everything by hand. For a customer sending 10–20 orders per week, that's hundreds of hours per month. Multiply across your entire sales team and you're looking at thousands of hours and thousands of rands in wasted labor—not to mention the pricing errors and missed discounts that slip through.
How FastifyPDF Reads PDFs and Matches SYSPRO Pricing
FastifyPDF's AI engine reads every line of a PDF—typed, handwritten, scanned, or mixed. It extracts product names, quantities, dates, and notes with near-human accuracy. But the real power comes next: fuzzy product matching combined with your live SYSPRO pricelist and discount tiers.
Even when a customer writes "Stainless 3/4 Elbow" and your SKU is "SS-075-ELB-LNG," the AI finds the right product with 95% accuracy. Then it pulls your current pricing, volume discounts, and promotional rates directly from SYSPRO (via our e.net integration) and applies them automatically. No guessing. No manual lookup. No pricing errors on the final invoice.
Your team reviews the order in seconds—not hours—to approve line items and any fuzzy matches that need a human eye. One click to approve, and FastifyPDF imports the complete, error-free sales order directly into SYSPRO using the e.net tools. The order is ready for fulfillment before your customer's email has left their outbox.
Why SYSPRO Users Trust FastifyPDF
We've been working with SYSPRO since 2003. Over 20 years, we've processed billions in orders and mastered the nuances of SYSPRO's pricing logic, discount hierarchies, and e.net API. We pull pricing and discounts directly from your live SYSPRO instance—no separate pricelist, no sync delays, no conflicts. When you update a product price or add a new discount tier in SYSPRO, FastifyPDF sees it instantly.
The entire workflow happens inside email. Your customers send PDF orders the same way they always have. FastifyPDF intercepts them, reads them, matches them against SYSPRO, and prepares a formatted order for your team's final review. Your people still touch the order—because judgment matters—but they're no longer transcribing. They're validating. That distinction cuts processing time by 80% and reduces errors to near zero.
The Real Impact: Speed, Accuracy, and Scale
When FastifyPDF automates your PDF-to-SYSPRO workflow, the results show up immediately. A 50-line order that took 60 minutes now takes 5 minutes. Pricing errors drop by 95% because the AI matches your exact pricelist every time. Your fulfillment team gets orders faster, so you ship on time more often and improve cash flow.
Your sales team moves from data-entry clerks to relationship managers. They have time to chase new deals, handle special requests, and serve your best customers instead of typing. And because the system works email-to-email, there's zero disruption to your current process. SYSPRO imports happen via e.net—the same secure channel you already trust.
Getting Started with SYSPRO Automation Today
If your SYSPRO team is still manually entering PDF orders, now's the time to make the switch. Start with a free trial and process a real order from your customers—see the speed and accuracy for yourself. We handle the SYSPRO configuration and e.net setup. No credit card required. Within days, your team will wonder how you ever managed without it.
FastifyPDF Team
SYSPRO Integration Specialists
FastifyPDF has specialized in SYSPRO automation for over 20 years. We've helped thousands of SYSPRO users eliminate manual PDF order entry, improve accuracy, and scale without adding headcount.